Malaysia · Embassy legalisation
Shareholding Agreement Attestation for Malaysia from India
Need an Indian shareholding agreement accepted in Malaysia? We handle the chamber, MEA and Malaysia High Commission stamps for exporters and companies across India.
- 1 Notary (India)
- 2 Indian Chamber of Commerce
- 3 MEA attestation
- 4 Malaysia High Commission, New Delhi
When you need a legalised shareholding agreement in Malaysia
A shareholders' agreement sets out the rights of investors and promoters. Authorities abroad, and foreign banks or joint venture partners, also ask for a certified shareholding pattern to see who owns the Indian company. Shareholders' agreements are executed by the company and its shareholders; the shareholding pattern or list is certified by a director or practising Company Secretary.
Companies entering Asian markets usually need legalised incorporation and authority documents to register a subsidiary, office or local partner.
Companies dealing with Malaysia are most often asked for a legalised shareholding agreement during foreign subsidiary or branch registration, as well as for beneficial ownership checks by banks and joint venture approvals.
A shareholding agreement issued in India is notarised, attested by an Indian Chamber of Commerce, then by the Ministry of External Affairs (MEA), and finally legalised by the High Commission of Malaysia in New Delhi.
Malaysia is not an apostille country, so commercial documents need Malaysia High Commission legalisation after MEA attestation.
Key facts
- Document
- Shareholding Agreement issued in India
- Used in
- Malaysia
- Route
- Notary (India) → Indian Chamber of Commerce → MEA attestation → Malaysia High Commission, New Delhi
- Final stamp
- Malaysia High Commission legalisation
- Translation
- Malay – sometimes requested – check with the authority
- Who we help
- Indian exporters, manufacturers and companies
- Our office
- New Ashok Nagar, New Delhi · courier from any city
The Malaysia process for an Indian shareholding agreement
Send us a scan first
WhatsApp a scan of the shareholding agreement and tell us who in Malaysia will receive it. We check it and reply with the steps, timeline and price.
Notarisation
A notary in India verifies the signature on the shareholding agreement or certifies the copy, which is the first stamp in the chain.
Indian Chamber of Commerce
The shareholding agreement is attested by an Indian Chamber of Commerce, which checks your company's details and the signatory before stamping it.
Ministry of External Affairs
The MEA checks the chamber's signature and attests the shareholding agreement, which the Malaysia High Commission requires before it will legalise it.
Malaysia High Commission legalisation
The High Commission of Malaysia in New Delhi adds its legalisation stamp. This is the final stamp needed in India.
Back to you
The finished shareholding agreement is returned by tracked courier, or collected from our New Ashok Nagar office, ready for use in Malaysia.
What to send us
- Certificate of incorporation copy
- Request letter on company letterhead
- Board resolution, if the agreement requires one
- Signed shareholders' agreement or certified shareholding list
Avoid rejection
- Have the shareholding list certified by a director or practising Company Secretary.
- Include all annexures referred to.
- Use the latest figures matching your MCA filings.
- Check that the company name is spelt the same way on every document; the Malaysia High Commission compares names across the set.
Shareholding Agreement attestation for Malaysia: FAQs
Does Malaysia accept the apostille on an Indian shareholding agreement?
No. Malaysia is not an apostille country for Indian commercial documents, so the shareholding agreement needs MEA attestation and legalisation by the Malaysia High Commission in New Delhi.
Is a translation needed for Malaysia?
English documents are often accepted in Malaysia, but some authorities ask for Malay. Check with the receiving authority; we can arrange a certified translation if needed.
Who certifies a shareholding pattern for legalisation?
Usually a director or a practising Company Secretary certifies it on company letterhead before notarisation.
What do I need to send for Malaysia?
Signed shareholders' agreement or certified shareholding list; Board resolution, if the agreement requires one; Certificate of incorporation copy.
Is there anything special about Malaysia?
Malaysia is not an apostille country, so commercial documents need Malaysia High Commission legalisation after MEA attestation.
How many days does it take to legalise a shareholding agreement for Malaysia?
It depends on the schedules of the chamber, the MEA and the Malaysia High Commission at the time. We confirm a timeline in writing before you courier the shareholding agreement, and can plan around shipment or registration deadlines.
What is the process for shareholding agreement attestation for Malaysia?
Notary (India) → Indian Chamber of Commerce → MEA attestation → Malaysia High Commission, New Delhi. We handle every stage from our New Delhi office and courier the shareholding agreement back to you.
Other documents for Malaysia
- List of Directors Attestation for MalaysiaCompany & legal
- AOA Attestation for MalaysiaCompany & legal
- Certificate of Incorporation Attestation for MalaysiaCompany & legal
- MOA Attestation for MalaysiaCompany & legal
- COPP Attestation for MalaysiaPharma
- Certificate of Origin Attestation for MalaysiaExport & shipping
All commercial documents for Malaysia → · Shareholding Agreement for every country →
Shareholding Agreement for nearby countries
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Shareholding Agreement Attestation for TaiwanEmbassy legalisation
Shareholding Agreement Attestation for MaldivesEmbassy legalisation
Send your shareholding agreement for Malaysia
Send the document list and destination country on WhatsApp. We reply with the route, timeline and an all-inclusive quote.
Office: C-5 A/2, New Ashok Nagar, Delhi 110096, India. Drop off in Delhi NCR or courier from any city in India; documents return by Blue Dart or another tracked courier.