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Certificate of Incorporation Attestation for Malaysia from India

Exporters and companies across India send us their certificate of incorporation for use in Malaysia. Here is exactly how it is legalised, what to send and how to avoid rejection.

Quick answer: Malaysia does not accept the MEA apostille on Indian commercial documents. Your certificate of incorporation needs notarisation, Indian Chamber of Commerce attestation, MEA attestation and legalisation by the Malaysia High Commission in New Delhi.
  • 1 Notary (India)
  • 2 Indian Chamber of Commerce
  • 3 MEA attestation
  • 4 Malaysia High Commission, New Delhi
Get a quote for MalaysiaSee the process
Certificate of Incorporation attestation for Malaysia from India – notary, Chamber of Commerce and MEA attestation stamps on an Indian commercial document
Sample: chamber and MEA stamps before embassy legalisation · Call & WhatsApp +91 85955 58517
Overview

When you need a legalised certificate of incorporation in Malaysia

The certificate of incorporation proves that your company legally exists, with its name, CIN and date of incorporation. It is usually the first document foreign registries, banks and buyers ask for. The certificate of incorporation is issued by the Registrar of Companies through the MCA; the printed copy is certified as a true copy.

Companies entering Asian markets usually need legalised incorporation and authority documents to register a subsidiary, office or local partner.

Companies dealing with Malaysia are most often asked for a legalised certificate of incorporation during subsidiary or branch registration, as well as for supplier registration and tenders and bank accounts.

A certificate of incorporation issued in India is notarised, attested by an Indian Chamber of Commerce, then by the Ministry of External Affairs (MEA), and finally legalised by the High Commission of Malaysia in New Delhi.

Malaysia is not an apostille country, so commercial documents need Malaysia High Commission legalisation after MEA attestation.

Key facts

Document
Certificate of Incorporation issued in India
Used in
Malaysia
Route
Notary (India) → Indian Chamber of Commerce → MEA attestation → Malaysia High Commission, New Delhi
Final stamp
Malaysia High Commission legalisation
Translation
Malay – sometimes requested – check with the authority
Who we help
Indian exporters, manufacturers and companies
Our office
New Ashok Nagar, New Delhi · courier from any city
Process

How to get a certificate of incorporation attested for Malaysia

  1. Confirm the requirement

    Share the certificate of incorporation and the instructions you received from Malaysia. We check signatures, names and dates before you courier anything.

  2. Notary in India

    The signatory's signature or the certified copy is notarised in India, as the chamber and MEA require for this document.

  3. Indian Chamber of Commerce

    The certificate of incorporation is attested by an Indian Chamber of Commerce, which checks your company's details and the signatory before stamping it.

  4. MEA attestation

    The Ministry of External Affairs in New Delhi verifies the chamber's stamp and adds its attestation.

  5. Malaysia High Commission legalisation

    The High Commission of Malaysia in New Delhi adds its legalisation stamp. This is the final stamp needed in India.

  6. Tracked return

    We courier the legalised document back by Blue Dart or another tracked courier, or you collect it from our Delhi office.

What to send us

  • Name-change certificate, if any
  • Request letter on company letterhead
  • Board resolution and MOA/AOA, if legalised together
  • Printed certificate of incorporation, certified as a true copy

Avoid rejection

  • The CIN and name must match the MOA and board resolution.
  • Legalise the name-change certificate too if the name has changed.
  • Check that the company name is spelt the same way on every document; the Malaysia High Commission compares names across the set.
  • Order extra originals; many authorities keep the legalised copy.
FAQ

Certificate of Incorporation attestation for Malaysia: FAQs

Does Malaysia accept the apostille on an Indian certificate of incorporation?

No. Malaysia is not an apostille country for Indian commercial documents, so the certificate of incorporation needs MEA attestation and legalisation by the Malaysia High Commission in New Delhi.

Is there anything special about Malaysia?

Malaysia is not an apostille country, so commercial documents need Malaysia High Commission legalisation after MEA attestation.

How many days does it take to legalise a certificate of incorporation for Malaysia?

It depends on the schedules of the chamber, the MEA and the Malaysia High Commission at the time. We confirm a timeline in writing before you courier the certificate of incorporation, and can plan around shipment or registration deadlines.

Is a translation needed for Malaysia?

English documents are often accepted in Malaysia, but some authorities ask for Malay. Check with the receiving authority; we can arrange a certified translation if needed.

Can a certificate of incorporation be apostilled?

Yes, for Hague Convention countries after notarisation and chamber attestation.

What do I need to send for Malaysia?

Printed certificate of incorporation, certified as a true copy; Name-change certificate, if any; Board resolution and MOA/AOA, if legalised together.

What is the process for certificate of incorporation attestation for Malaysia?

Notary (India) → Indian Chamber of Commerce → MEA attestation → Malaysia High Commission, New Delhi. We handle every stage from our New Delhi office and courier the certificate of incorporation back to you.

Related

Other documents for Malaysia

All commercial documents for Malaysia → · Certificate of Incorporation for every country →

Certificate of Incorporation for nearby countries

Send your certificate of incorporation for Malaysia

Send the document list and destination country on WhatsApp. We reply with the route, timeline and an all-inclusive quote.

WhatsApp +91 85955 58517Call now

Office: C-5 A/2, New Ashok Nagar, Delhi 110096, India. Drop off in Delhi NCR or courier from any city in India; documents return by Blue Dart or another tracked courier.

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