Mongolia · MEA apostille
Shareholding Agreement Apostille for Mongolia from India
Exporters and companies across India send us their shareholding agreement for use in Mongolia. Here is exactly how it is legalised, what to send and how to avoid rejection.
- 1 Notary (India)
- 2 Indian Chamber of Commerce
- 3 MEA apostille
Why Mongolia asks for a legalised shareholding agreement
A shareholders' agreement sets out the rights of investors and promoters. Authorities abroad, and foreign banks or joint venture partners, also ask for a certified shareholding pattern to see who owns the Indian company. Shareholders' agreements are executed by the company and its shareholders; the shareholding pattern or list is certified by a director or practising Company Secretary.
Companies entering Asian markets usually need legalised incorporation and authority documents to register a subsidiary, office or local partner.
Companies dealing with Mongolia are most often asked for a legalised shareholding agreement during foreign subsidiary or branch registration, as well as for beneficial ownership checks by banks and joint venture approvals.
A shareholding agreement issued in India is notarised, attested by an Indian Chamber of Commerce and then apostilled by the MEA. Mongolia accepts the apostille, so no embassy step is needed.
Key facts
- Document
- Shareholding Agreement issued in India
- Used in
- Mongolia
- Route
- Notary (India) → Indian Chamber of Commerce → MEA apostille
- Final stamp
- MEA apostille
- Translation
- Mongolian – often requested
- Who we help
- Indian exporters, manufacturers and companies
- Our office
- New Ashok Nagar, New Delhi · courier from any city
Step-by-step: shareholding agreement apostille for Mongolia
Share your document and buyer's checklist
Send a scan of the shareholding agreement and any list your buyer or authority in Mongolia gave you. We confirm the route, timeline and an all-inclusive quote.
Notary in India
The signatory's signature or the certified copy is notarised in India, as the chamber and MEA require for this document.
Indian Chamber of Commerce
The shareholding agreement is attested by an Indian Chamber of Commerce, which checks your company's details and the signatory before stamping it.
MEA apostille
The MEA adds its apostille, which is the final step for a Hague Convention country.
Tracked return
We courier the legalised document back by Blue Dart or another tracked courier, or you collect it from our Delhi office.
What to send us
- Signed shareholders' agreement or certified shareholding list
- Request letter on company letterhead
- Certified Mongolian translation, if the authority in Mongolia asks (we arrange it)
- Board resolution, if the agreement requires one
- Certificate of incorporation copy
Avoid rejection
- Do not get the document stamped by an embassy; an apostille country only needs the MEA apostille.
- Use the latest figures matching your MCA filings.
- Have the shareholding list certified by a director or practising Company Secretary.
- Include all annexures referred to.
Shareholding Agreement apostille for Mongolia: FAQs
Does Mongolia need embassy attestation for an Indian shareholding agreement?
No. Mongolia accepts the MEA apostille, so the shareholding agreement only needs notarisation, Indian Chamber of Commerce attestation and the MEA apostille.
Is the share certificate legalised the same way?
Yes. Share certificates and shareholder registers follow the same route.
What documents are required for shareholding agreement apostille for Mongolia?
Signed shareholders' agreement or certified shareholding list; Board resolution, if the agreement requires one; Certificate of incorporation copy. We tell you if the authority in Mongolia needs anything extra.
What is the process for shareholding agreement apostille for Mongolia?
Notary (India) → Indian Chamber of Commerce → MEA apostille. We handle every stage from our New Delhi office and courier the shareholding agreement back to you.
Do I need a Mongolian translation for Mongolia?
Many authorities in Mongolia expect documents in Mongolian. We arrange certified translation and can legalise it together with the English shareholding agreement.
How many days does it take to legalise a shareholding agreement for Mongolia?
It depends on the chamber's and the MEA's schedules at the time. We confirm a timeline in writing before you courier the shareholding agreement, and can plan around shipment or registration deadlines.
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Send your shareholding agreement for Mongolia
Send the document list and destination country on WhatsApp. We reply with the route, timeline and an all-inclusive quote.
Office: C-5 A/2, New Ashok Nagar, Delhi 110096, India. Drop off in Delhi NCR or courier from any city in India; documents return by Blue Dart or another tracked courier.