Japan · MEA apostille
Shareholding Agreement Apostille for Japan from India
Your shareholding agreement is issued in India and needs to be accepted by authorities in Japan. We take it through every Indian office in the right order and return it ready to use in Japan.
- 1 Notary (India)
- 2 Indian Chamber of Commerce
- 3 MEA apostille
When you need a legalised shareholding agreement in Japan
A shareholders' agreement sets out the rights of investors and promoters. Authorities abroad, and foreign banks or joint venture partners, also ask for a certified shareholding pattern to see who owns the Indian company. Shareholders' agreements are executed by the company and its shareholders; the shareholding pattern or list is certified by a director or practising Company Secretary.
Companies entering Asian markets usually need legalised incorporation and authority documents to register a subsidiary, office or local partner.
In Japan, a legalised shareholding agreement is typically requested for foreign subsidiary or branch registration; it is also used for beneficial ownership checks by banks and joint venture approvals.
A shareholding agreement issued in India is notarised, attested by an Indian Chamber of Commerce and then apostilled by the MEA. Japan accepts the apostille, so no embassy step is needed.
Key facts
- Document
- Shareholding Agreement issued in India
- Used in
- Japan
- Route
- Notary (India) → Indian Chamber of Commerce → MEA apostille
- Final stamp
- MEA apostille
- Translation
- Japanese – often requested
- Who we help
- Indian exporters, manufacturers and companies
- Our office
- New Ashok Nagar, New Delhi · courier from any city
The Japan process for an Indian shareholding agreement
Send us a scan first
WhatsApp a scan of the shareholding agreement and tell us who in Japan will receive it. We check it and reply with the steps, timeline and price.
Notary in India
The signatory's signature or the certified copy is notarised in India, as the chamber and MEA require for this document.
Indian Chamber of Commerce
An Indian Chamber of Commerce verifies your company and signatory and stamps the shareholding agreement.
MEA apostille
The MEA adds its apostille, which is the final step for a Hague Convention country.
Back to you
The finished shareholding agreement is returned by tracked courier, or collected from our New Ashok Nagar office, ready for use in Japan.
What to send us
- Request letter on company letterhead
- Certified Japanese translation, if the authority in Japan asks (we arrange it)
- Board resolution, if the agreement requires one
- Certificate of incorporation copy
- Signed shareholders' agreement or certified shareholding list
Avoid rejection
- Have the shareholding list certified by a director or practising Company Secretary.
- Include all annexures referred to.
- Do not get the document stamped by an embassy; an apostille country only needs the MEA apostille.
- Use the latest figures matching your MCA filings.
Shareholding Agreement apostille for Japan: FAQs
Does Japan need embassy attestation for an Indian shareholding agreement?
No. Japan accepts the MEA apostille, so the shareholding agreement only needs notarisation, Indian Chamber of Commerce attestation and the MEA apostille.
Who certifies a shareholding pattern for legalisation?
Usually a director or a practising Company Secretary certifies it on company letterhead before notarisation.
What is the timeline for shareholding agreement apostille for Japan?
It depends on the chamber's and the MEA's schedules at the time. We confirm a timeline in writing before you courier the shareholding agreement, and can plan around shipment or registration deadlines.
What is the process for shareholding agreement apostille for Japan?
Notary (India) → Indian Chamber of Commerce → MEA apostille. We handle every stage from our New Delhi office and courier the shareholding agreement back to you.
Do I need a Japanese translation for Japan?
Many authorities in Japan expect documents in Japanese. We arrange certified translation and can legalise it together with the English shareholding agreement.
What documents are required for shareholding agreement apostille for Japan?
Signed shareholders' agreement or certified shareholding list; Board resolution, if the agreement requires one; Certificate of incorporation copy. We tell you if the authority in Japan needs anything extra.
Other documents for Japan
- Certificate of Incorporation Apostille for JapanCompany & legal
- AOA Apostille for JapanCompany & legal
- List of Directors Apostille for JapanCompany & legal
- MOA Apostille for JapanCompany & legal
- COPP Apostille for JapanPharma
- Certificate of Origin Apostille for JapanExport & shipping
All commercial documents for Japan → · Shareholding Agreement for every country →
Shareholding Agreement for nearby countries
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Shareholding Agreement Apostille for KyrgyzstanMEA apostille
Shareholding Agreement Apostille for South KoreaMEA apostille
Send your shareholding agreement for Japan
Send the document list and destination country on WhatsApp. We reply with the route, timeline and an all-inclusive quote.
Office: C-5 A/2, New Ashok Nagar, Delhi 110096, India. Drop off in Delhi NCR or courier from any city in India; documents return by Blue Dart or another tracked courier.