Japan · MEA apostille
Packing List Apostille for Japan from India
Your packing list is issued in India and needs to be accepted by authorities in Japan. We take it through every Indian office in the right order and return it ready to use in Japan.
- 1 Notary (India)
- 2 Indian Chamber of Commerce
- 3 MEA apostille
Why Japan asks for a legalised packing list
The packing list describes how a shipment is packed: number of packages, marks and numbers, dimensions and weights. Customs officers use it to inspect cargo, and chambers use it to support the certificate of origin. The exporter prepares the packing list on letterhead, showing packages, marks, net and gross weights for each item.
Importers across Asia increasingly verify origin and value documents before clearance, and some still ask for paper documents with embassy stamps.
Authorities, banks and business partners in Japan usually ask for a legalised packing list for physical inspection at customs, supporting the certificate of origin or insurance and cargo claims.
A packing list issued in India is notarised, attested by an Indian Chamber of Commerce and then apostilled by the MEA. Japan accepts the apostille, so no embassy step is needed.
Key facts
- Document
- Packing List issued in India
- Used in
- Japan
- Route
- Notary (India) → Indian Chamber of Commerce → MEA apostille
- Final stamp
- MEA apostille
- Translation
- Japanese – often requested
- Who we help
- Indian exporters, manufacturers and companies
- Our office
- New Ashok Nagar, New Delhi · courier from any city
How to get a packing list apostilled for Japan
Confirm the requirement
Share the packing list and the instructions you received from Japan. We check signatures, names and dates before you courier anything.
Notary in India
The signatory's signature or the certified copy is notarised in India, as the chamber and MEA require for this document.
Indian Chamber of Commerce
The packing list is attested by an Indian Chamber of Commerce, which checks your company's details and the signatory before stamping it.
MEA apostille
The MEA adds its apostille, which is the final step for a Hague Convention country.
Tracked return
We courier the legalised document back by Blue Dart or another tracked courier, or you collect it from our Delhi office.
What to send us
- Bill of lading or airway bill copy
- Original packing list, signed and stamped
- Certified Japanese translation, if the authority in Japan asks (we arrange it)
- Request letter on company letterhead
- Matching commercial invoice and certificate of origin
Avoid rejection
- Package counts and weights must match the bill of lading.
- Use the same invoice number and date as the commercial invoice.
- Legalise it in the same batch as the invoice and COO.
- Do not get the document stamped by an embassy; an apostille country only needs the MEA apostille.
Packing List apostille for Japan: FAQs
Does Japan need embassy attestation for an Indian packing list?
No. Japan accepts the MEA apostille, so the packing list only needs notarisation, Indian Chamber of Commerce attestation and the MEA apostille.
Do I need a Japanese translation for Japan?
Many authorities in Japan expect documents in Japanese. We arrange certified translation and can legalise it together with the English packing list.
How long does packing list apostille for Japan take?
It depends on the chamber's and the MEA's schedules at the time. We confirm a timeline in writing before you courier the packing list, and can plan around shipment or registration deadlines.
What is the process for packing list apostille for Japan?
Notary (India) → Indian Chamber of Commerce → MEA apostille. We handle every stage from our New Delhi office and courier the packing list back to you.
Can the packing list be apostilled?
Yes, for Hague Convention countries it can receive an MEA apostille after notarisation and chamber attestation.
What do I need to send for Japan?
Original packing list, signed and stamped; Matching commercial invoice and certificate of origin; Bill of lading or airway bill copy.
Other documents for Japan
- Shipping Bill Apostille for JapanExport & shipping
- Commercial Invoice Apostille for JapanExport & shipping
- Certificate of Origin Apostille for JapanExport & shipping
- Bill of Lading Apostille for JapanExport & shipping
- COPP Apostille for JapanPharma
All commercial documents for Japan → · Packing List for every country →
Packing List for nearby countries
Send your packing list for Japan
Send the document list and destination country on WhatsApp. We reply with the route, timeline and an all-inclusive quote.
Office: C-5 A/2, New Ashok Nagar, Delhi 110096, India. Drop off in Delhi NCR or courier from any city in India; documents return by Blue Dart or another tracked courier.