Vietnam · Embassy legalisation
Commercial Invoice Attestation for Vietnam from India
Exporters and companies across India send us their commercial invoice for use in Vietnam. Here is exactly how it is legalised, what to send and how to avoid rejection.
- 1 Indian Chamber of Commerce
- 2 MEA attestation
- 3 Vietnam Embassy, New Delhi
Why Vietnam asks for a legalised commercial invoice
The commercial invoice records the seller, buyer, goods, HS codes, quantities, prices and delivery terms of a shipment. Importing authorities and banks use it for customs valuation, duty and payment. The exporter issues the commercial invoice on its own letterhead, signed and stamped by an authorised signatory.
Importers across Asia increasingly verify origin and value documents before clearance, and some still ask for paper documents with embassy stamps.
Authorities, banks and business partners in Vietnam usually ask for a legalised commercial invoice for customs clearance and duty assessment, bank payment and letters of credit or import permits and product registration.
A commercial invoice issued in India is attested by an Indian Chamber of Commerce, then by the Ministry of External Affairs (MEA), and finally legalised by the Embassy of Vietnam in New Delhi.
In our processing experience, Indian commercial documents for Vietnam go through Vietnam Embassy legalisation, even though personal and educational documents can now be apostilled.
Key facts
- Document
- Commercial Invoice issued in India
- Used in
- Vietnam
- Route
- Indian Chamber of Commerce → MEA attestation → Vietnam Embassy, New Delhi
- Final stamp
- Vietnam Embassy legalisation
- Translation
- Vietnamese – often requested
- Who we help
- Indian exporters, manufacturers and companies
- Our office
- New Ashok Nagar, New Delhi · courier from any city
Step-by-step: commercial invoice attestation for Vietnam
Confirm the requirement
Share the commercial invoice and the instructions you received from Vietnam. We check signatures, names and dates before you courier anything.
Indian Chamber of Commerce
The commercial invoice is attested by an Indian Chamber of Commerce, which checks your company's details and the signatory before stamping it.
Ministry of External Affairs
The MEA checks the chamber's signature and attests the commercial invoice, which the Vietnam Embassy requires before it will legalise it.
Vietnam Embassy legalisation
The Embassy of Vietnam in New Delhi adds its legalisation stamp. This is the final stamp needed in India.
Tracked return
We courier the legalised document back by Blue Dart or another tracked courier, or you collect it from our Delhi office.
What to send us
- Original commercial invoice, signed and stamped
- Packing list and bill of lading or airway bill copy
- Request letter on company letterhead
- Certified Vietnamese translation, if the authority in Vietnam asks (we arrange it)
- Certificate of origin for the same shipment, if being legalised
Avoid rejection
- Check that the company name is spelt the same way on every document; the Vietnam Embassy compares names across the set.
- Some embassies charge fees based on invoice value, so share the amount when asking for a quote.
- The invoice value and buyer details must match the certificate of origin exactly.
- Do not laminate or staple through signatures; stamps go on the original.
Commercial Invoice attestation for Vietnam: FAQs
Does Vietnam accept the apostille on an Indian commercial invoice?
No. Vietnam does not accept the apostille for Indian commercial documents in practice, so the commercial invoice needs MEA attestation and legalisation by the Vietnam Embassy in New Delhi.
Which papers should accompany the commercial invoice for Vietnam?
Usually: Original commercial invoice, signed and stamped; Packing list and bill of lading or airway bill copy; Certificate of origin for the same shipment, if being legalised.
Can a commercial invoice be apostilled?
Yes. After notarisation and Chamber of Commerce attestation, the MEA can apostille a commercial invoice for Hague Convention countries.
Do I need a Vietnamese translation for Vietnam?
Many authorities in Vietnam expect documents in Vietnamese. We arrange certified translation and can legalise it together with the English commercial invoice.
Is there anything special about Vietnam?
In our processing experience, Indian commercial documents for Vietnam go through Vietnam Embassy legalisation, even though personal and educational documents can now be apostilled.
How many days does it take to legalise a commercial invoice for Vietnam?
It depends on the schedules of the chamber, the MEA and the Vietnam Embassy at the time. We confirm a timeline in writing before you courier the commercial invoice, and can plan around shipment or registration deadlines.
What is the process for commercial invoice attestation for Vietnam?
Indian Chamber of Commerce → MEA attestation → Vietnam Embassy, New Delhi. We handle every stage from our New Delhi office and courier the commercial invoice back to you.
Other documents for Vietnam
- Shipping Bill Attestation for VietnamExport & shipping
- Certificate of Origin Attestation for VietnamExport & shipping
- Bill of Lading Attestation for VietnamExport & shipping
- Packing List Attestation for VietnamExport & shipping
- COPP Attestation for VietnamPharma
All commercial documents for Vietnam → · Commercial Invoice for every country →
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Send your commercial invoice for Vietnam
Send the document list and destination country on WhatsApp. We reply with the route, timeline and an all-inclusive quote.
Office: C-5 A/2, New Ashok Nagar, Delhi 110096, India. Drop off in Delhi NCR or courier from any city in India; documents return by Blue Dart or another tracked courier.